Office Expo Nagoya 2027 – Japan

• July 21, 2027
  Event date:
• July 23, 2027
  Event end:

What to expect

Office Expo Nagoya 2027 – Japan is the central business platform for back-office innovation in the Chubu region, organized by RX Japan Ltd. as part of the highly respected General Affairs, Human Resources and Accounting Week. This is not a general public exhibition, it is a strictly B2B trade show where decision makers come with clear purchasing and problem-solving intent. The event consolidates eight specialized expos under one roof, making it possible to compare and source all office-related solutions in a single visit.

Visitors can expect a comprehensive showcase of next-generation office infrastructure. The exhibition covers everything from smart office furniture and ergonomic workstations to AI-powered HR management systems, RPA and business automation, accounting SaaS, legal tech, corporate welfare services and disaster prevention. Live demonstrations are a major part of the experience, allowing you to test software interfaces, experience new office layouts, and see automated workflows in action.

For exhibitors, the expo is a direct gateway to the Nagoya manufacturing and corporate cluster, home to Toyota and thousands of affiliated suppliers. For visitors, it is an efficient procurement and learning opportunity with access to free concurrent conferences, expert consultations, and a powerful business matching system that arranges meetings in advance. The environment is highly professional, fast-paced, and focused on return on investment, cost reduction, and productivity improvement.

Event dates

Official Event Dates: July 21st (Wednesday) – 23rd (Friday), 2027

Opening Hours: 10:00 AM to 5:00 PM on all three days

Edition: 9th Edition

Frequency: Annual

Venue: Port Messe Nagoya – Nagoya International Exhibition Hall

Organizer: RX Japan Ltd.

All exhibition and conference activities are held exclusively within this three-day period. Entry for exhibitors begins at 8:30 AM for preparation.

Visiting this event? Don’t miss out on these amazing activities and local experiences while you’re here.

Venue & exhibition site

Main Venue: Port Messe Nagoya – Nagoya International Exhibition Hall is the largest international exhibition center in the Nagoya region, offering world-class infrastructure for large-scale B2B events.

Location Advantage: Located at 2-2, Kinjofuto, Minato-ku, Nagoya, the venue offers waterfront views, high ceilings ideal for office interior mock-ups, wide aisles for smooth visitor flow, and integrated conference towers.

Exhibition Halls Used: Halls 1, 2, and 3 are reserved for Office Expo Nagoya and its concurrent shows. The total usable area exceeds 33,000 square meters, allowing clear zoning of different product categories.

Facility Features: The site provides multilingual information desks, free Wi-Fi in public zones, business lounges, prayer rooms, nursing rooms, ATM services, restaurants, convenience stores, and full barrier-free access.

Concurrent Show Access: Your visitor badge provides access to all concurrent expos held under the same week, including HR Expo Nagoya, Work Style Innovation Expo Nagoya, General Affairs Service Expo Nagoya, Office Service Expo Nagoya, Office Disaster Prevention Expo Nagoya, Accounting and Finance Expo Nagoya, and Welfare and Benefits Expo Nagoya.

Full event programme

The full event programme is designed as a 360-degree business experience combining exhibition, education, and networking.

Exhibition Programme: Over 150 companies will present their latest products and services across themed zones. Each zone is curated to address specific office challenges such as digital transformation, talent shortage, rising operational costs, and business continuity.

Live Demonstration Programme: Exhibitors run continuous live demos at their booths, covering topics like automated expense reporting, AI-based recruitment screening, smart meeting room management, and emergency evacuation guidance systems.

Conference Programme: More than 40 free-to-attend seminars run daily across multiple rooms, featuring keynotes, case studies, and panel discussions.

Special Showcase Programme: This includes the New Product Launch Pavilion where first-time-in-Nagoya products are highlighted, the Smart Office Design Gallery presenting award-winning office layouts, and the Startup Innovation Corner featuring emerging office tech companies.

Business Support Programme: The official business matching service, guided venue tours for newcomers, and on-site business consultation corners staffed by industry experts are available throughout the programme.

Key speakers & keynote speakers

The keynote and key speaker lineup is curated by RX Japan to bring practical insights from top executives and transformation leaders. The final list is announced on the official website, but the structure remains consistent with past successful editions.

Executive Keynote Speakers: C-level leaders from major Japanese corporations and global tech companies share real-world transformation journeys. Expect speakers from leading HR SaaS companies, office furniture manufacturers, and work-style reform consultancies who discuss how they achieved measurable productivity gains.

Government and Academic Experts: Specialists in labor policy, organizational psychology, and digital governance provide perspectives on upcoming regulations, including electronic bookkeeping laws, invoice system compliance, and health and productivity management.

Practitioner Leaders: General affairs managers and HR directors from large enterprises present case studies on office relocation, hybrid work implementation, and cost optimization projects.

Exhibitor Key Speakers: Senior product managers and solution engineers deliver deep-dive sessions on how to deploy and scale their solutions, with live Q&A and implementation roadmaps.

All keynote sessions are free, operate on a first-come first-served basis, and early pre-booking is strongly recommended due to high demand.

Conference sessions & tracks

Conference sessions are organized into dedicated tracks to help visitors find relevant knowledge quickly.

Track 1: Work Style Reform and Digital Transformation: Covers hybrid work strategy, telework infrastructure, conference and collaboration tools, RPA, business process automation, AI office assistants, paperless solutions, and electronic contract management.

Track 2: Human Resources and Talent Management: Focuses on HR management systems, attendance and payroll automation, recruitment marketing, talent management, people analytics, employee engagement, learning and development, reskilling, and global HR support.

Track 3: General Affairs and Office Management: Addresses office security, facility management, energy saving, fleet and business travel management, office relocation, office supplies and equipment, and outsourcing of back-office tasks.

Track 4: Accounting, Finance and Legal: Dedicated to financial accounting systems, expense management, electronic invoicing, accounting BPO, legal tech, contract lifecycle management, internal control, and compliance.

Track 5: Office Disaster Prevention and Business Continuity: Explores earthquake preparedness, emergency stockpiles, emergency communication and safety confirmation systems, infection control, and business continuity planning.

Track 6: Welfare, Health and Corporate Culture: Includes health management and occupational health, childcare and nursing care support, employee benefits and corporate gifts, corporate branding, internal communication, and IR support services.

Session times & schedule

Sessions are scheduled to run parallel to exhibition hours, allowing visitors to balance booth visits with learning.

Morning Keynote Block: 10:30 AM – 12:00 PM features major keynotes in the main conference hall with seating for up to 500 attendees.

Lunch and Learn Block: 12:30 PM – 2:00 PM includes exhibitor-hosted seminars and product case studies in seminar rooms A to D.

Afternoon Practical Block: 2:30 PM – 4:00 PM offers hands-on workshops, implementation clinics, and expert panels in seminar rooms E to H.

Late Afternoon Networking Block: 4:00 PM – 5:00 PM is reserved for roundtable discussions, speaker meet-and-greet, and business consultation sessions.

Each session lasts approximately 45 minutes with 15 minutes for Q&A. The detailed timetable with speaker names, session titles, and room numbers is published on the official website and event app about one month before the show. Visitors can build a personalized agenda using the app.

Ticket types & registration

All tickets are for trade visitors and require business verification.

Pre-Registration Visitor Ticket: This is the standard ticket for all business professionals. When you register online in advance using the official website, entry is completely free. You will receive a voucher by email to exchange for a badge on site.

On-Site Registration Ticket: For visitors without pre-registration or invitation, admission is charged at the door. The standard on-site fee is JPY 5,000, which is converted to approximately 33 USD. This fee allows access for all three days.

VIP Invitation Ticket: These are special invitations distributed by exhibitors to their important clients. Holders receive free entry, priority access to meeting lounges, and access to the VIP reception area.

Exhibitor Badge: Issued only to confirmed exhibiting companies for their booth staff, allowing access during setup, show days, and dismantling.

Conference Pass: There is no separate paid conference pass. All conference sessions are free for registered visitors.

Registration requires two business cards at the counter if you do not have a pre-registration voucher. Online registration takes less than three minutes.

Registration deadlines

Early Bird Visitor Pre-Registration: Opens several months before the show and offers free entry plus early access to the business matching system and conference pre-booking.

Standard Visitor Pre-Registration: Closes at 5:00 PM JST on the day before the opening. After this time, only on-site registration at 33 USD is available.

Conference Session Pre-Booking: Opens approximately one month before the show. Popular sessions reach capacity quickly, so early booking is advised.

Group Registration: Companies planning to send five or more representatives can use group registration, which simplifies badge issuance and allows centralized management of attendee lists.

Exhibitor Application Deadline: Booth application typically closes three months before the show, with discounted early-bird rates for exhibitors who apply even earlier.

It is strongly recommended to complete visitor registration as early as possible to avoid on-site fees and to receive exhibitor updates.

Exhibitor list & major companies

The exhibitor list represents a cross-section of Japan’s leading back-office solution providers along with international brands targeting the Japanese market.

Office Furniture and Interior: Major names such as Okamura Corporation, Kokuyo Co., Ltd., Itoki Corporation, Sangetsu Co., Ltd., plus ergonomic chair specialists, partition system companies, acoustic pod manufacturers, and green office plant solution providers.

Work Style Innovation and IT: Companies showcasing telework support, video conferencing systems, business chat, project management tools, RPA vendors like UiPath and Automation Anywhere partners, AI transcription services, and digital whiteboard manufacturers.

HR Technology: Leading HR SaaS providers including SmartHR, HRBrain, freee, Money Forward, Jobcan, King of Time, and recruitment support agencies.

Accounting and Finance SaaS: Accounting system vendors, expense reimbursement platforms, electronic contract services like CloudSign and DocuSign Japan, invoice management solutions compliant with Japan’s qualified invoice system.

General Affairs Support: Office security system providers, business travel management companies, corporate gift and novelty providers, energy management firms, and office supply wholesalers.

Disaster Prevention and Health: Makers of emergency food and water, earthquake-resistant office furniture, emergency communication apps, health management and stress check services.

The complete exhibitor list with booth numbers and product categories is published online before the show and is searchable by keyword.

Exhibition halls & floor plan

The floor plan is designed for intuitive navigation and efficient business meetings.

Hall 1 – Work Style Innovation Zone: Dedicated to telework support, meeting solutions, office design and construction, RPA and business automation, and smart building technologies.

Hall 2 – HR and Office Services Zone: Focuses on HR management systems, education and training, recruitment support, global HR, health and welfare services, and general affairs outsourcing.

Hall 3 – Management and Protection Zone: Houses Accounting and Finance Expo, Office Disaster Prevention Expo, Welfare Expo, and General Affairs Service Expo, featuring accounting systems, legal tech, disaster prevention products, and benefits services.

Central Facilities: The floor includes a large Business Meeting Area with over 100 tables, the New Product Showcase Area near the main entrance, an Event Stage for live presentations, and Seminar Venues A-H on the upper floor.

Visitor Services: Information counters at each hall entrance, badge printing kiosks, cloakroom, rest areas with charging stations, and business card scanning stations are clearly marked on the floor plan.

The official PDF floor plan is downloadable from the website and also available in the event app with real-time navigation and exhibitor search.

Networking & business meetings

Networking is structured to maximize business outcomes for both visitors and exhibitors.

Advance Business Matching System: After pre-registration, visitors can log into the matching portal, search exhibitors by product category or business issue, and send meeting requests. Exhibitors can accept and propose time slots, ensuring your schedule is productive before you arrive.

On-Site Meeting Spaces: Each hall contains open meeting tables that can be used freely or booked for 30-minute slots at the information desk. Semi-private meeting booths are available for more sensitive discussions.

Consultation Corners: Many exhibitors offer free expert consultations at their booths, including HR system diagnostics, office layout advice, accounting workflow audits, and disaster preparedness assessments.

Executive Lounge: VIP ticket holders and senior management visitors gain access to a quiet lounge for private negotiations, with complimentary drinks and meeting support.

Informal Networking: The venue’s surrounding area and Nagoya city center offer numerous venues for evening business dinners, which are a customary part of building relationships in Japan.

Bringing sufficient business cards and your company profile in Japanese or English will significantly enhance your networking effectiveness.

Industry sectors & highlights

The expo covers every facet of back-office operations, making it a one-stop solution hub.

General Affairs Sector: Includes office security and access control, fleet management, business travel support, utility cost reduction, office environment improvement, and back-office outsourcing.

Human Resources Sector: The largest growth area, featuring HR management, labor management, recruitment, talent management, HR analytics, employee engagement, and corporate training.

Accounting and Finance Sector: Highlights automated accounting, expense management, qualified invoice system compliance, electronic books preservation law compliance, and financial BPO.

Work Style Innovation Sector: The flagship highlight showcasing hybrid work, telework support, workplace design, conference tech, and automation that directly addresses Japan’s work-style reform initiatives.

Office Disaster Prevention Sector: Essential for Japan, this sector showcases stockpiling solutions, safety confirmation systems, emergency power, and business continuity planning tools.

Office Services Sector: Covers health management, mental health support, childcare and nursing care services, welfare benefits, corporate branding, and public relations support.

The key highlight for the upcoming edition is the convergence of generative AI and back-office operations, with practical demonstrations of AI agents handling routine HR inquiries, accounting entries, and general affairs requests.

Event rules & visitor information

Trade-Only Policy: Entry is restricted to business professionals. Those without business cards, students, minors under 18, and general consumers are not permitted.

Business Card Requirement: If you do not have a pre-registration voucher, you must present two business cards at the registration counter to receive a badge.

Badge Policy: The visitor badge must be worn visibly at all times within the exhibition halls. It is valid for all three days and grants access to all concurrent shows.

Code of Conduct: Sales, flyer distribution, or promotional activities by visitors are strictly prohibited. Only registered exhibitors may conduct sales activities at their assigned booths.

Photography and Video: Photography for personal business use is generally allowed, but you must obtain permission from the exhibitor before photographing products, booth designs, or staff.

Language: The event operates primarily in Japanese. Major exhibitors often have English-speaking staff and English brochures. Conference sessions are conducted in Japanese.

Security Check: Bag checks may be conducted at entrances. Large luggage should be left at the cloakroom.

Cancellation Policy: Organizer reserves the right to change programme contents, speakers, or layout due to unforeseen circumstances.

How to get there

Port Messe Nagoya is conveniently located and well-connected via public transport.

By Train from Nagoya Station: Take the Aonami Line from Nagoya Station to Kinjo-futo Station. The ride takes approximately 24 minutes and the station is directly connected to the venue via a covered walkway.

From Chubu Centrair International Airport: Take the Meitetsu Airport Line to Kanayama Station, then transfer to the Aonami Line to Kinjo-futo Station. The total journey is about 60 to 70 minutes and is fully signposted in English.

By Taxi: Taxi from central Nagoya takes approximately 30 minutes depending on traffic and costs between 35 USD and 45 USD. Taxis from Nagoya Station are readily available.

By Car: The venue is accessible via the Isewangan Expressway, Nagoya-Minami Interchange. Follow signs for Kinjo-futo and Port Messe Nagoya.

Visitors are advised to allow extra time during morning rush hours as the Aonami Line can be crowded.

Public transport & parking

Aonami Line: The primary access method. Trains depart every 10 to 15 minutes. A one-day pass is available and recommended if you plan to travel between Nagoya Station and the venue multiple times.

Meitetsu and JR Lines: Connect the airport and regional cities to Kanayama and Nagoya stations, where you can transfer to the Aonami Line.

City Bus: Nagoya City buses serve the Kinjo-futo area, but train is faster and more reliable.

Parking Facilities: Port Messe Nagoya has a large on-site parking area with capacity for around 1,000 vehicles. The parking fee is approximately 7 USD per day. On peak exhibition days, the lot fills early, so public transport is strongly recommended.

Exhibitor Logistics: Dedicated truck yards and cargo entrances are available for exhibitors with prior booking. Logistics guidelines are provided in the exhibitor manual.

Accessibility: Kinjo-futo Station and all exhibition halls are fully wheelchair accessible with elevators, ramps, and accessible restrooms.

Accommodation areas

Nagoya offers extensive business hotel options to suit every budget.

Nagoya Station Area: The most popular area for exhibition visitors due to direct Aonami Line access. Hotels in this area include Nagoya Marriott Associa, JR Gate Tower Hotel, Nagoya JR Gate Tower Hotel, and Meitetsu Grand Hotel. Rates range from 90 USD to 220 USD per night for business-class rooms.

Sakae Area: Nagoya’s downtown commercial and entertainment district. Offers excellent dining and shopping options and is one station away from Nagoya Station via subway. Hotels such as Mitsui Garden Hotel Nagoya Premier, ANA Crowne Plaza Nagoya, and APA Hotel Sakae are available from 65 USD to 130 USD.

Kanayama Area: A major transport hub between airport and city center, offering cost-effective business hotels like APA Hotel Kanayama and Hotel Trusty Nagoya. Rates typically from 55 USD to 95 USD.

Waterfront and Minato-ku Area: Hotels closer to the venue, including Legoland Japan Hotel and some budget business hotels. These are extremely convenient but book out months in advance during major expos. Rates from 70 USD to 150 USD.

Booking early is essential as July is a high-demand period for Nagoya’s exhibition calendar.

Previous year’s highlights

The previous edition of Office Expo Nagoya demonstrated strong growth and high-quality business engagement, reinforcing its position as the leading back-office event in the region.

Visitor numbers exceeded fifteen thousand professionals, with over seventy percent holding managerial, director-level, or higher positions. This high decision-maker ratio resulted in exceptional lead quality for exhibitors.

Exhibitors showcased over five hundred products and services, with particular attention on solutions for labor shortage, hybrid work management, and compliance with new electronic bookkeeping regulations. The New Product Showcase area was consistently crowded, with live demonstrations of AI-powered attendance management and automated invoice processing drawing large audiences.

The concurrent conference programme featured more than thirty sessions, with keynote theaters reaching full capacity. Topics on employee engagement, mental health management, and sustainable office design were especially popular.

The business matching system facilitated thousands of pre-arranged meetings, and post-show surveys indicated that more than eighty-five percent of exhibitors were satisfied with the number and quality of leads. Many reported initiating new partnerships and closing contracts within a few months after the event.

Official registration & tickets

All official visitor and exhibitor registration is managed centrally by RX Japan Ltd.

Visitor Registration: Free when completed online in advance. On-site registration without pre-registration incurs an admission fee of approximately 33 USD. Registration can be completed on the official website.

Exhibitor Registration: Companies interested in exhibiting should contact the sales team via the official exhibitor inquiry form. Booth packages include space, basic utilities, and listing in the official guide.

Contact for Inquiries: For visitor and exhibitor support, contact the Office Expo Nagoya management office.

Admission Method: Apply and register online. Your e-voucher must be exchanged for a badge at the registration counters located at the main entrance of Port Messe Nagoya.

Eligibility: Trade only. Bring business cards and identification for verification.

Early registration ensures free entry, access to the business matching system, and priority booking for popular conference sessions.

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